GNCTR Teams should also see our home page, where links to GNCTR photos and letters from previous teams can be viewed by clicking the Customer Testimonials tab at the top of the page. There are also samples of your rate quotes and your shipping documents so you can see what they will look like by clicking the links listed in THE LDI DIFFERENCE section.
Tim Quinlan of Logistics Decisions has been chosen as GNCTR committee’s Recommended Shipper again for the 3rd straight year. The decision was based on his extensive experience and his dedication to the competition.
Toboggan Shipping Address:
GNCTR 2014’s warehouse location will be in London Ontario, the final address will be determined before November 30, 2013
The recommended toboggan crate size is 8'x4'x6’H (96"x48"x72"H) measured to the outside of the crate and a weight of 1000 lbs, including the weight of the crate itself. This makes crates significantly easier to handle, load into and out of trucks and to store once they arrive in London Ontario. These dimensions are not cast in stone. Teams can ship any crate dimensions whatsoever. Crates that are larger simply cost more to ship. Oversize crates can also have a negative effect the time it takes for your team and other teams on the same truck to unload. Extra unloading time can cost the committee extra money. The other possible extra cost is if the oversized crates cause the committee to pay for an extra truck on each delivery (there are 8 trucks needed for the Tech Ex and the Race Events, so one extra truck adds 4 more trucks to the total bill for the committee. The committee policy each year has been to claw back these extra unexpected costs from the teams that created the cost.
For budgeting purposes, each team should contact Logistics Decisions and Tim Quinlan will give you a rate for each team, based on the dimensions and trucking costs from each university and back if required. When submitting registration info, please indicate your anticipated crate size on the final registration form. If your anticipated crate size is larger than recommended, Logistics Decisions will attempt to forecast the total dimensions of all combined to see if the committee might need extra trucks and if your team may be required to cover any extra shipping costs.
Notes from the GNCTR 2014 Recommended Shipper, Tim Quinlan of Logistics Decisions:
For those universities that use Logistics Decisions to ship their toboggan crate to London, we will use the following strategy to minimize your team’s shipping costs and ensure comfortable, reliable delivery dates into the GNCTR warehouse, to the Tech Ex, the Race Hill and back to your home universities:
What Logistics Decisions Offers:
- Personal email and phone communication to each University’s shipping dock staff and team captains.
- Provide all inclusive (except tax) shipping rates from your University dock to and from the GNCTR’s chosen warehouse based on your team’s crate size and weight.
- Walk the team captains through packaging methods, and how to construct their crates, and what tools you’ll need to open and reuse your crates at the events and for the trip back home.
- We contact your University shippers so that we are aware of the details of each shipping dock at your pick-up location,
- Phone important shipper contacts on each university dock,
- Arrange a deadline pick-up date to ensure timely arrival of their sleds, budgeting extra time for possible delays,
- Send the shipper a proper bill of lading, with a CC to the team captain,
- Pick-up and deliver their freight to the GNCTR Committee’s chosen warehouse a few days prior to the event,
- Tracing of each toboggan on a daily basis to avoid and correct any potential delays,
· We fix any problems along the way, and report to captains any possible delays (such as floods, avalanches, rail derailments, etc.)
- Pre-alerting the warehouse as to the ETA’s of each unit, with an email confirmation of delivery,
- Make pick up and delivery appointments at each university so that the teams and shipping departments are aware of when the sleds are picking up and delivering.
Based on our experience and knowledge of shipping and warehousing, I’ll share the following tips I’ve learned (over a lifetime delete this) that will make a big difference in making your shipment run smoothly and within budget:
- The bills of lading that I email every shipper must be taped securely onto each crate.
- Crates are a requirement. They eliminate loss of internal goods and prevent other unrelated objects or freight from tumbling onto your sleds. It also makes identification easier at the warehouse dock and the repackaging is much easier.
- Every university must spray paint their university name and city onto ALL 4 SIDES AND THE TOP OF THE CRATE.
- Teams are advised to ALSO SPRAY PAINT “HEAVY END” OR “LIFT AT THIS END” onto the heaviest end. Like picking up an old TV from behind, it always falls forward. The heavy end has to be closest to the forklift. These markings should go on the TOP and SIDE of the heavy end of the crate.
- Every university must label their actual sleds, not just their crate, even if it’s simply like a license plate on the tail or a sticker on 2 parts of the frame, identifying the university.
- Universities who need my shipping services should understand that they can ship either a one way or a two way shipment. If you don’t wish to return your crate to your university, we can help scrap it if you wish rather than ship it back to your university after the race. early, so your committee can determine whether you’ll need to warehouse any returning freight and if so, how to forecast the volume.
Each person in charge of shipping can contact me anytime. I’ll walk each team through all this, including guidance on how to construct a suitable shipping crate. Remember, dimensions and weight must be kept within the agreed specifications, so you don’t get unexpected costs resulting from difficulties in transport and warehousing.
Logistics Decisions Inc.
P: 905-331-8900 F: 905-854-5426 TF:1-877-239-9669 firstname.lastname@example.org
Teams are encouraged to reference the attached crate construction schematic as a guideline. Please note that this is just a guideline for construction and the GNCTR 2013 Organizing Committee will not be held responsible for the construction of sled crates or their durability during transportation. Further questions should be directed to Tim Quinlan, or to the GNCTR 2013 Logistics Manager at email@example.com
Map: Boiler Mountain
Map: London Warehouse to Hilton